Labor law compliance notices are important in every industry, and they’re much more than red tape and more guidelines to worry about. They’re the basis for everyone, both employers and employees, to understand their responsibilities and rights.
While these are necessary for anyone with employees, they’re also misunderstood. Today, we’re going to go over what labor law compliance notices are, why they’re important, and what you need to know to ensure you not only stay compliant but also make sure you and your employees are on the same page.
Let’s get started!
What is a Labor Law Compliance Notice?
“Labor law compliance notice” sounds like a scary topic. Typically, you get notices from the government when you’ve done something wrong and need to take immediate action to avoid consequences. This is not the case here.
A labor law compliance notice is simply when the government sends out compliance notices telling you about laws that have changed.
Since labor laws can be state or federal-level laws, either government entity can send you a labor law compliance notice.
What Does a Labor Law Compliance Notice Contain?
Labor law compliance notices are meant to teach you about new labor laws and how they’re going to affect you and your employees.
Most labor law compliance notices are going to cover changes to basic laws you’re hopefully aware of already.
These are things such as anti-discrimination laws and your responsibilities when it comes to upholding those standards, laws that protect employees who report violations, minimum wage, and overtime changes, child labor laws for if you employ minors, and similar things that might be tweaked over time.
If major laws are passed, those will also be included to ensure that everyone, both employers and employees, is aware of the new laws and how they affect each party.
Why are Labor Law Compliance Notices Important?
While labor law compliance notices aren’t punishments, they are important for you to pay attention to.
You’re required by law to have up-to-date labor laws posted in your place of business where all employees are easily able to access them.
While there are some instances where it’s not necessary to immediately update those posters, having outdated posters can result in hefty fines, leave you open for legal action, and more. It can be a major blow for businesses.
Especially if you’re a smaller business that doesn’t have the funding to pay for lots of unexpected expenses.
However, it goes beyond just avoiding consequences.
Having labor law postings updated regularly ensures that you and your employees both understand what you need to do and what your rights are. As an employer, you know if you need to adjust your policies, pay scales, or other crucial aspects of your day-to-day operations to treat your employees right and stay out of legal trouble.
Your employees become more aware of their rights, and they know what they can do to resolve a situation properly if any issues do pop up. This creates a more mutually beneficial workplace that keeps everyone protected.
When Do You Need to Update Your Postings?
You typically need to replace your posters once per year, but labor law compliance notices come with deadlines on them once you receive them. This is typically 30 days from the time the notice is issued.
Throughout that period, you are fine with the existing posters you have. This is designed to give you time to order new posters, prepare them, and get them properly placed before the deadline. So, it’s not an immediate task to handle.
However, it should be taken extremely seriously. If you go beyond the deadline without updating your postings, you can be held accountable for that.
How to Properly Post Updated Labor Law Posters
Once you get your new labor law compliance notice and successfully purchase new posters, there are strict guidelines you have to follow when posting those notices to ensure you’re compliant with state and federal regulations.
In general, you need to ensure that your posting meets 3 main criteria.
First, it needs to contain all the proper updated information like we’ve been talking about thus far. If there is missing information, you can be held liable for not properly posting labor laws in your workplace.
Second, you have to choose a placement for the notice that is reasonably accessible to all employees. Essentially, you can’t have it obscured, and it can’t be placed somewhere where an employee might be able to claim they never saw it.
For example, most employers post it in the employee break room in a highly visible spot or next to punch-in and punch-out locations. Every employee uses those areas and notices the labor law posters.
However, if you were to post it in a broom closet or somewhere else that’s silly, there’s a plausible way that many employees wouldn’t see the notice and would be unaware of their rights in the workplace.
Finally, the posted notice needs to be an appropriate size to ensure everyone sees it. You’ve likely seen them before. They’re the size of a proper poster. Not just a piece of printer paper that technically has all the details on it but is so small it’s easy to miss.
Where Should You Order Updated Labor Law Notices?
Now that you understand what is labor law compliance notice and its importance it’s time to find a perfect supplier for your posters.
You can get labor law notice posters from a wide variety of sources, but only one stands out from the rest in terms of quality, reliability, and service.
Labor Law OSHA Posters goes the extra mile to not only provide you with a superior quality product but to also directly help ensure you’re compliant.
First, we offer a variety of poster options. Not only do we provide state-specific updated labor law posters that are compliant with all OSHA standards.
We also provide a variety of other resources such as braille booklets, digital labor law notices, city and county labor laws, paperwork for E-Verify systems, various worker rights, job-specific laws and regulations, and more.
We ensure our customers are compliant and their employees know their rights.
Contact us and order your labor law posters today!